TYPING CERTIFICATE REQUIRED
Open: February 14, 2011
Final Filling Date: March 8, 2011
Under general supervision, performs general clerical work
including, but not limited to word processing, typing correspondence, reports,
forms, and documents, which requires knowledge of the functions and programs of
the division; may perform receptionist duties.
Spanish bilingual preferred.
Types a variety of documents with utmost accuracy,
including, but not limited to correspondence, reports, memos, notices, forms,
permits, contracts, schedules, meeting agendas, and/or other related materials;
proofreads own work and the work of others; processes routine forms, including,
but not limited to, requisitions, receiving reports, invoices, notices and/or
other related items; develops charts, forms, tables, and/or other materials
involving tabulation; screens incoming calls; takes and transmits messages;
maintains calendars; makes photocopies; performs data entry, faxes documents;
responds to requests for information from the general public; answers routine
questions; refers callers and/or visitors to appropriate personnel/locations;
establishes and maintains filing systems; files documents alphabetically,
numerically, or by other prescribed methods; may perform timekeeping functions,
such as inputting payroll and maintaining attendance logs; receives, sorts, and
distributes incoming mailing which may include large and bulk mailings;
monitors and orders office supplies and equipment; may assist on setting up
meetings, interviews, training, or similar activities; may transcribe from
dictating equipment; performs related duties as required.
Education and/or
Experience:
High
school diploma or GED and two and a half (2 ˝ ) years of current, full-time
paid experience performing general clerical work, one (1) year of which must
have been at the Typist Clerk I level or equivalent. Experience and/or education can be
substituted on a year per year basis.
Knowledge of: Modern office procedures, methods, and equipment;
record-keeping and filing techniques; correct English usage, grammar, spelling,
punctuation and vocabulary; telephone techniques and etiquette; interpersonal
skills using tact, patience and courtesy; proofreading techniques; customer
service principles.
Skill and/or
Ability to:
Type 45
net words per minute from clear copy; proofread own work; perform clerical work
with speed and accuracy; operate standard office machines, including but not
limited to, computer and related software, typewriters, calculators, and
copiers; learn to transcribe from dictating equipment; learn and apply rules of
the division’s functions and operations; establish and maintain effective
working relationship with others; add, subtract, multiply and divide quickly
and accurately; understand and follow oral and written instructions;
effectively communicate orally and in writing; organize and complete work
according to priority.
License and
Certificate:
Possession of a valid California Class C driver’s
license. Employees in this
classification will be enrolled in the Department of Motor Vehicles (DMV)
Government Employer Pull Notice Program which confirms possession of a valid
driver’s license and reflects driving record.
Typing certificate of 45 net words per minute obtained within the last
12 months is required at the time of application.
Working Conditions:
Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis. Positions in this class normally require talking,
hearing, and vision (which may be corrected) to read small print; require
mobility of arms to reach and dexterity of hands to grasp and manipulate small
objects; perform work which is primarily sedentary and repetitive; is subject
to inside environmental conditions; may be required to work at a computer
terminal for long periods of time.
HOW TO APPLY
Applications may be obtained from
SELECTION PROCESS
Applications will be screened for
relevant training and experience. Those
applicants determined to be among the most qualified may be invited to a
written examination, weighted 100%. An
eligibility list will be established in accordance with the City’s Personnel
Rules, Rule VI, Employment List Procedures.
OTHER INFORMATION
The City of
The City of Carson
has an agency shop agreement with the American Federation of State, County
& Municipal Employees (AFSCME) Local 809 Council 36; therefore, the payment
of union dues or an agency fee to AFSCME is a condition of employment for
Typist Clerk II, part-time.
APPOINTMENT
All employment
offers are conditional based upon the successful completion of a medical
examination (which will include a drug screening), police record and reference
check. All new employees are required to
take a loyalty oath.
The provisions of this bulletin do not
constitute an expressed or implied contract. Any provisions contained
herein may be modified or revoked without notice.
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